Post Bills

Overview

Post Bills is the stage where processed billing data is converted into final, official bills.

At this point, all calculations have already been completed during bill processing. Posting is the step that finalizes these results and makes them financially official within the system.

In simple terms:

Post Bills is the “locking and finalization” step where calculated bills become official records.

Once posted, bills are considered complete and ready for downstream actions such as publishing, distribution, and accounting reconciliation.

Why Posting Bills Is Important

Bill processing produces calculated results, but those results are still editable and not yet finalized.

Posting ensures that:

• Billing values are locked
• Financial records are finalized
• Accounting entries are generated
• No further changes occur without adjustments
• Bills become system-of-record entries

Without posting, bills remain in a draft or intermediate state.

What Happens During Post Bills

During posting, the system takes processed billing records and performs finalization steps to make them official.

This includes:

• Locking calculated values
• Creating final bill records
• Generating accounting journal entries
• Validating completeness of billing data
• Marking bills as posted

Core Activities

1. Finalize Bill Calculations

The system verifies that all billing computations are complete and consistent.

This includes:

• Service charges
• Usage calculations
• Taxes
• Discounts
• Manual components
• Adjustments

No recalculation is performed at this stage—only validation and confirmation.

2. Generate Accounting Entries

Once finalized, the system creates accounting entries to reflect financial impact.

Examples:

• Revenue recognition entries
• Receivable entries
• Tax liabilities
• Adjustment postings

These entries ensure that billing data is synchronized with financial systems.

3. Lock Calculated Values

All bill values are locked to prevent further modification.

Once locked:

• Charges cannot be changed
• Usage cannot be updated
• Pricing rules cannot be re-applied

Any corrections must be handled through adjustments.

4. Create Official Bill Records

The system creates final bill records that become the official source of truth.

These records include:

• Final amount
• Breakdown of charges
• Tax details
• Customer and service information
• Term association

Posting Workflow

The posting process follows a controlled sequence:

Example Scenario

Before Posting (Processed Bill)

Component	Amount
Electricity Charges	$300
Water Charges	$80
Manual Fee	$10
Tax	$39
Total	$429

At this stage, values are still in processed state and can be adjusted.

After Posting (Final Bill)

Component	Amount
Electricity Charges	$300
Water Charges	$80
Manual Fee	$10
Tax	$39
Total	$429

After posting:

• Values are locked
• Bill becomes official
• Accounting entries are created

Bill Status Lifecycle

After posting, bill status typically becomes:

DRAFT → PROCESSED → POSTED

Once a bill is POSTED:

• It becomes a permanent financial record
• It is eligible for publishing
• It can be distributed to customers

How to Post Bills

1-Go to BillSpree →Bill Runs →Term

2-Select Pricing template of Term:

3-Click on Batch Action and Select Post Bills.

Summary

Post Bills finalizes processed billing data into official, locked financial records and generates accounting entries, making bills ready for publishing and customer distribution.