Bills Payment

Step-by-step guide to paying and recording payments for package-based bills.

Overview

Package bills (also known as Subscription Bills) are generated through the Term (Bill Run) process. These bills represent the recurring charges, usage-based fees, and add-ons associated with a customer’s subscription package.

Step-by-Step Payment Flow

1. Navigate to BillSpree on the sidebar
   
2. Click on BillSpree
   
3. Click on Billing Ops
   
4. Click on Bills
   
5. Bill’s List View screen
   
6. Select you package
   
7. Your Bills are showing in the list

8. Click on your Bill

9. Click on Pay, and the modal opens
   

Enter your amount and click on pay bill

Post Steps

When payment is done, hold for 10 mins to roll up

What is Subledger Rollup?

In a business, there are two levels of accounting records:

1. Subledgers (Detailed books): These contain all the small daily transactions.
2. General Ledger (GL) (Main book). This shows only the summary totals.

Rollup means:
Taking all the details from the subledgers and adding them up into the main General Ledger.

Example:

Let’s say you have a shop.

• You sell goods to 150 different customers on credit.
• In the Accounts Receivable Subledger, you keep detailed records of every customer (how much each owes, when they paid, etc.).

At the end of the month, you don’t want to show 150 separate customers in your main books.
So you do a Rollup:

→ You add up all the customer balances
→ And put only one total in the General Ledger:
“Accounts Receivable = Rs. 8,50,000”

This is called Subledger Rollup.

Step-By-Step RollUp Verification Flow

1. Navigate to BookSpree on the sidebar

2. Click on BookSpree

3. Click on Invoices

Key Statuses

• Draft: The bill is being calculated and can be adjusted.
• Posted: The bill is finalized, but may not yet be visible to the customer.
• Published: The bill is finalized and available for the customer to view/pay.
• Paid: The payment has been received, and the balance is cleared.